IBPS Photo, Signature, Thumb and Declaration Size

These come from the 'Guidelines for scanning and upload of documents' attached to IBPS notifications (checked on 10 October 2026). All four must be JPG or JPEG. Always confirm against the notice for your exam.

• Photograph: recent passport style colour photo on a light, preferably white, background. 200 x 230 pixels preferred, 20 to 50 KB.
• Signature: signed on white paper with a black ink pen, not in capital letters. 140 x 60 pixels preferred, 10 to 20 KB.
• Left thumb impression: on white paper with black or blue ink. 240 x 240 pixels preferred (3 x 3 cm at 200 DPI), 20 to 50 KB.
• Handwritten declaration: in English, in your own handwriting, not in capital letters, on white paper. 800 x 400 pixels preferred (10 x 5 cm at 200 DPI), 50 to 100 KB.

1. 1

   Photograph or scan on white paper

   Scan at 200 DPI or more, or photograph the paper flat in daylight so there are no shadows. For the photograph, use a recent colour photo with your face clearly visible.

2. 2

   Crop tightly

   Open Crop Image with the Freeform preset. Crop the photo to head and shoulders, the signature close around the ink, the thumb impression to a square and the declaration to the text block.

3. 3

   Resize to the preferred pixels

   Open Resize Image, click the padlock between width and height to unlock the aspect ratio and enter the size for that file: 200 x 230, 140 x 60, 240 x 240 or 800 x 400.

4. 4

   Bring the KB into range

   Open Compress Image, choose Target size, enter the maximum (50 for the photo and thumb, 20 for the signature, 100 for the declaration) and tick the minimum box with 20, 10 or 50. The tool picks the quality for you; the 50 KB and 20 KB pages have it preset.

IBPS sets minimums (20 KB for the photo and thumb, 10 KB for the signature, 50 KB for the declaration). Small images on a white background compress very well, so it is easy to end up under the minimum. If that happens, raise the quality in Compress Image towards 95 or 100 percent. If it is still under, re-scan at a higher DPI and resize again, rather than adding noise or borders.

Phones sometimes save HEIC or PNG files. Convert them to JPG with Convert Image Format before uploading; IBPS accepts JPG and JPEG only.

• Signature or declaration written in capital letters.
• Declaration written by someone else or in another language.
• Photo with a dark or patterned background, or a blurred face.
• Thumb impression smudged, or made with the right thumb without saying so when the left is available.
• Swapping the files, for example uploading the signature in the photo slot.